All departments must have representation at tabletop exercises. The process owner / alternate process owner or both must attend.
Position the sign-in sheet near the doorway so people see it as they arrive and you greet them. Before the exercise begins ask if everyone has signed-in so they will get credit for participating.
You can do a telephone follow-up exercise for no-shows but if people simply blow off the meeting for no good reason consider ‘dinging’ them with management. Otherwise, it will set a precedent and you might wind up with an empty conference room down-the-road. I am a very nice guy, but ‘you gotta do what you gotta do.’
If a process owner is travelling the day of the tabletop I permit him/her to call in. Just do not publish an optional call in to everyone two weeks prior to the tabletop or again you might wind up as the only person in the room.
|Tabletop: <<Location Name>>||Meeting Date: June 9, 2018|
|Facilitator: <<Your Name>>||Place/Room: <<Location>> / <<Conf Room.>>|
|Name (Print and Sign)||Department and Role|